General Grant Administration
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NOTICE TO PROCEED - No work may begin on this project until an official Notice-to-Proceed is issued by NBRC. No NBRC or matching funds can be committed or expended prior to the issuance of a Notice to Proceed.
The following items must be completed and submitted to NBRC prior to issuance of a Notice-to-Proceed:
- Completed Standard Form 3881 (Automated Clearing House (ACH) Vendor/Miscellaneous Payment Enrollment Form)
- Fully Executed NBRC Grant Agreement
- Executed NBRC Grant Administration and Compliance Manual Acknowledgment of Receipt Form
- Documentation of non-NBRC matching funds form (NBRC Form 1002) listing the total amount of funding and each funding source, together with letters of commitment for each funding source
- Signed contract with LDD for grant administration services or documentation of approved LDD waiver from NBRC. (This requirement is not applicable to an agency of State Government)
- All NEPA required documentation
These documents should be attached as separate files to an e-mail and sent to admin@nbrc.gov. If the required documents have previously been provided to NBRC, they do not need to be resubmitted. NBRC must have all these documents in our files before a Notice to Proceed will be issued. The Grant Agreement number must be in the subject line of the email.
If your project will be utilizing NBRC funds to purchase equipment, grantees are required to file aa Tangible Personal Property Report (SF428-S) annually, at award closeout (SF-428-B) and, to report/ request a disposition (SF428-C). While the SF428-S is not required to receive a Notice to Proceed, grantees should understand their responsibilities and requirements as it relates to the utilization of NBRC funds for personal property.
If your project will be utilizing NBRC funds to acquire and/or improve real property, grantees are required to file a Real Property Status Report (SF429-A) and, to protect the Federal interest in real property that has been constructed or has undergone major renovation with NBRC funds, the grantee must also record a Notice of Federal Interest (NFI) in the appropriate official records of the jurisdiction in which the property is located. While the SF429-A and Notice of Federal Interest are not required to receive a Notice to Proceed, grantees should understand their responsibilities and requirements as it relates to the utilization of NBRC funds for real property.
Please see NBRC’s Grant Administration and Compliance Manual for additional information on the Notice to Proceed as well as utilizing NBRC funds for personal property or real property.
Forms & Other Grant Administration Materials:
Grant Administration Compliance Manual (Currently being updated)
Finding your LDD and more!
2022 SEID Application Portal FAQ
Change of Contact Information
SF270 Request of Reimbursement (necessary to receive funding)
Performance Progress Reports (currently being updated) Due January 30, April 30, July 30, October 30
SF425 Financial Reporting Form (currently being updated ) - Due October 30, annually, and 45 days after the close of the project
*If you have any issues opening the forms in your web-browser, please right click and select "save linked file as", download then open the saved file.
Sample SF-425
Closeout Checklist for EID
GPRA Close out Form (Due at close out of project and three years after closeout)
TANGIBLE PERSONAL PROPERTY REPORT Equipment Purchase Documentation
(General Reporting) SF-429-A Real Property Documentation